When employees constantly have to sift through resources, dig to find passwords and find the right person to grant them access to information, it’s more than just an annoyance, it’s a serious waste of company resources. There is a surprisingly high cost associated with the mismanagement of information and resources.
A McKinsey study revealed the average worker spends 1.8 hours each day searching and gathering information. That’s insane, right? One fifth of your payroll is paying for information mismanagement. This is a problem.
Email is a Culprit
Another McKinsey 2012 study reported office workers spend about 2.6 hours per day reading and answering emails. A large portion of that time is dedicated to searching email. You’ve done it, scoured through several emails to find one little snippet of information that likely should have been captured and stored in a centralized, easily retrievable place. Email is not a tool to store or organize information and it certainly can’t take the place of a project management system. It just wasn’t built for that, yet, we continue to waste time and search.
Lack of Accountability is a Culprit
Email doesn’t provide the environment where accountability thrives. Here’s a scenario: Your sales guy just won a new deal and a week later the client calls him up to ask for the delivery date to be a week sooner. The salesperson says sure and later emails the operations manager and cc’s the project manager to let them know this. That operations manager forwards the email to a few supervisors which end in the abyss that is the email server.
A few weeks later the client calls the account manager and asks where we’re at on the delivery. The account manager has no idea that the delivery date was pushed up a week. They can’t reply to the customer with any confidence if the order will be on time. They need to “research the answer”. They need to find who may have taken accountability for this because expectations were not clearly defined.
This process happens in different ways and scenarios all the time because there is no explicit accountability in everyday processes.
Take a moment and think about what your work day would be like if you had all the information you needed, without roadblocks. Obviously, there will be external hold ups no matter what you do, but what if everything internally were to flow exactly like it was supposed to? The correct information was in the right place, expectations were defined and explicit, and accountability of for each step of the process in this wonderland workplace was built in.
We help businesses find their workflow wonderland. We create software that makes work flow the way it’s supposed to. Find out how to get more work done now.
June 2, 2020
According to LinkedIn technology (software) has a higher overall turnover rate than retail. With that, it isn’t a matter of if, but a matter of when. Volano has engineered a culture of “by developers, for developers” and this helps our retention. In fact, most of the folks that work at Volano have been here +5 […]
June 2, 2020
It is hard enough to build a successful business, and few want to invest time and resources into worrying about an Intellectual Property Assignment. But alas, you must do your homework. Fortunately, we make it easy for Volano customers. When asked – “Who owns the software and IP for my project?” – it is an […]
May 28, 2020
Many of us remember the grade school game Telephone. It was funny to see how a simple message would get garbled as it was passed along from person to person. But it’s not as funny when that message is a critical business requirement that will be turned into software that will power your business. Yet, […]
May 28, 2020
Volano’s first interaction with a potential client is about answering questions and evaluating alignment. The big question is obvious – “what’s this gonna cost?” Well, good news/bad news – Good news – we’ve built hundreds of software systems so we can give you a ‘round’ budgetary estimate in our first meeting. Bad news – we […]
January 3, 2019
Are you really ready for Digital Transformation? Many corporations see this simply as going paperless, but it is much more than that. It is also more than looking only at technology for solutions. Digital transformation is transformation of business and its organizational activities, processes, competencies and models to fully leverage the changes and opportunities of […]
November 21, 2018
Mobile Apps for your field-based teams can improve productivity and enhance efficiencies in your business operations. Here are a few mobile app benefits: Location Tracking You need to track the location of your field-based teams. Using the location tracking features of a smartphone or other device in your mobile app has a few different benefits. […]